Draft of Notice of 2023 Annual General Meeting of DRA

This is a draft of the notice to  all Members of Deakin Residents’ Association Inc of the 2023 Annual General Meeting of the Association on Wednesday November 2023 at 6:45 pm at the Canberra Bridge Club, Duff Place, Deakin ACT.

Doors will be open from 5.30 pm to enable the sign in We encourage attendees to arrive early.

The meeting will be accessible by Zoom and will be recorded.

Join Zoom Meeting

A Public Meeting will precede the AGM with a talk by a guest speaker

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This Notice attaches the following documents:

•  The agenda and draft Minutes from the previous AGM;
•  A nomination form for candidates for election to the Committee
•  A proxy form for any members unable to attend;
•  An RSVP form –-
• Treasurers report

Due to COVID restriction, it is not possible to serve refreshments and attendees are welcome to bring a bottle of water. There will be a very limited opportunity to meet Committee members or other DRA members before or after the meeting.

Nominations for Committee positions:

All committee positions are open for election and members are strongly encouraged to nominate. The DRA can only serve its membership and the community to the extent that individual members are willing to contribute time, effort and ideas to taking the association forward.

We are a happy group that does most of it work by email.  We need 10 committee positions and welcome nominations.

Members considering nomination are welcome to contact the Secretary, secretary@deakinresidents.asn.au to discuss how you might contribute to help the DRA function at its best. 

Public meeting Nov 2023

Bridge Club, Duff Place, Deakin

Annual General Meeting

1.  Welcome and apologies
2. Declaration of conflict of interest.
3. Proxies
4. Confirmation of Minutes of Annual General Meeting of 18 November 2022
5. Reports 

• DRA President, John Bell – President’s report,
•  Treasurer’s Report

6. Election of Committee Members and Office Bearers. All positions are vacant. A
nomination form is below.
7. Other Business
8. Close of Meeting

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Nomination for Office Bearers & Other Committee Members

Note: The Rules of the Deakin Residents’ Association Inc require that nominations for candidates for election to the Committee or specific Offices of the Association should be received by
by the Secretary, (secretary@deakinresidents.asn.au) . However, if insufficient nominations have been received to fill all the positions, further nominations can be accepted at the Annual General Meeting.

Committee positions comprise the four named Office Bearers, plus up to six other Ordinary Committee Members

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We the undersigned members of the Deakin Residents’ Association Inc nominate the following Member for election to a Committee position:

Name of Member nominated ………………………………………………………………(please print)

Position for which Member is nominated (please circle):

President   |  Vice-President  |  Treasurer  |  Secretary  | Other Committee member

Names and signatures of two Members nominating candidate (nominations need to be signed by two current Members of the Deakin Residents’ Association Inc ):

Name 1: …………………………..……… (print)    Signature 1: …………………………….………Date:       /    /2023

Name 2: …………………………………. (print)     Signature 2: ……………………………………..Date:     /     /2023

I consent to the above nomination:

Signature of Member nominated: ………………………………….. …………..Date:    /     /2021

Please return nomination by email (attach a photograph, PDF or scan showing signatures) to secretary@deakinresidents.asn.au.

Nominations can also be sent to PO Box 9056, Deakin, ACT, 2600.

 PROXY FORM – ANNUAL GENERAL MEETING 2023

Deakin Residents’ Association Inc

Reg No: A05199

I (name)……………………………………………………………………………

of (address) ………………………………………………..……………………….

being a member of the Deakin Residents’ Association Inc hereby appoint

[A]

(name)………..……………………………of (address)………………………………….

as my proxy to vote for me on my behalf at the Annual General Meeting of Deakin Residents’ Association Inc to be held on  November 2023 and at any adjournment thereof

OR

[B]

the Chair of the meeting to vote on my behalf

[strike out or delete whichever of the above does not apply]

Signed…………………………………………………………………………………….….

this…………………………..….…..day of ………………………….…….…..2023

WWW.DEAKINRESIDENTS.ASN.AU